Washington National Cathedral seeks a full-time Archivist to oversee records management for Washington National Cathedral, the Protestant Episcopal Cathedral Foundation, and the Episcopal Diocese of Washington.

The Archivist will oversee several new and innovative projects as well as operate the management and ongoing digitization of the current archival system. This position will be tasked with researching and recommending a new archival system and developing processes for efficient digitization of records from a variety of media for proper maintenance and ease of access. Washington National Cathedral’s current archives system houses reference data in addition to the robust Cathedral arts database containing information about iconography, building arts, and architectural history. In collaboration with other departments, the Archivist will explore and develop new ways to share the wealth of the Cathedral’s archival stories and information easily with interested parties and the general public.

Among the duties assigned to the position are the following:

Innovation and Digitization:

  1. Explore and recommend an appropriate new archival system for the ongoing maintenance of, and easy access to, Cathedral records. The Cathedral archives and arts database are currently largely paper-based and the system is currently managed within DB Text, by InMagic.
  2. Research, recommend and implement tools and systems to digitize and manage the Cathedral’s archives in accordance with current best practices.
  3. Execute implementation of new system for better sharing of the Cathedral’s  iconography, building arts, and archival history more broadly with interested parties and the general public through a shared use archival system.

Service and Research:

  1. Collaborate with the Cathedral’s Visitor Engagement and Experience team to enable easy, remote public and staff access to information about the Cathedral in an interesting, engaging manner.
  2. Review and recommend requests for all filing equipment. Order supplies and required archival materials in accordance with budget.
  3. Collect, organize, and maintain control of the permanent collection for Close constituents – the Cathedral, the Protestant Episcopal Cathedral Foundation (PECF) and Episcopal Diocese of Washington (EDOW).  Research and provide reports, as needed, in response to requests for information from all institutions on the Close and the Diocese.
  4. Manage and respond to outside requests from organizations and individuals for archival information, photographs, historical research, or other related requests.
  5. Plan, formulate, and prescribe record retention and disposition policies, system standards, and procedures for preservation, including access and digitization.
  6. Maintain records in accordance with accepted standards and best practices to ensure long-term preservation and easy retrieval of documents.

Management and Organization:

  1. Manage the records management program for all departments of Cathedral, the Protestant Episcopal Cathedral Foundation (PECF) and Episcopal Diocese of Washington (EDOW).
  2. Assume overall responsibility for the records management of the Cathedral archives, including:
  • The main Cathedral archives
  • In collaboration with the Preservation and Facilities department:
    • the Cathedral construction archives,
    • the Cathedral’s Rare Book Library and its collections, including books, portraits, and the Cathedral’s treasures.
    • administration of the Cathedral’s libraries, both organizing and maintaining the library’s contents.
    • management, and evaluation of the ongoing effectiveness of the annual grant agreement to the National Building Museum for purposes of managing Cathedral construction records and artifacts.
  • In collaboration with the Communications department:
    • the Cathedral’s photo collection and archives.
  • In collaboration with PECF and EDOW personnel:
    • the records of the Diocese and Foundation.
  1. Inspect and survey the system at all organizational levels for conformance with the prescribed procedures. Advise the CAO of findings and recommendations for improvement; implements improvements as agreed.
  2. Maintain up to date the Records Management handbook, to meet the operating needs of the Cathedral, PECF and EDOW.
  3. Manage archives volunteer staff (approx. 12 people currently with potential to grow), providing direction and guidance on work assignments, priorities, and workflow. Assist with recruiting and retention of volunteer corps. Train all new volunteers in all aspects of records processing and archival research.

Minimum Qualifications (education, certification, years experience):

  1. Certification as an archivist from the Society of American Archivists.
  2. Graduate degree in history, library science, or related curriculum.
  3. Knowledgeable in archives and records management procedures.
  4. At least three years’ experience and familiarity with records and preservation management and archival activities, including digitization of collections.
  5. Washington National Cathedral requires all employees to be fully vaccinated against COVID-19, including any boosters recommended and available to the general public, in the absence of eligibility for medical or religious exemptions.

Knowledge, Skills, Abilities (ex:  best practices, teambuilding, detail oriented):

  1. Excellent research skills required.
  2. Excellent organizational, analytical, and problem-solving skills are essential.
  3. Excellent verbal and written communication skills are required.
  4. Ability to organize large amounts of information and write clear instructions for retrieval and use.
  5. Proficiency with Microsoft Office (Word, Outlook, Access, and Excel).
  6. Strong computer skills, including ability to work with electronic records and archival databases.
  7. Ability to work collaboratively with a diverse group of volunteers and staff.
  8. Ability to work with confidential information.

Working Conditions (Schedule, Physical Demands, Work Environment):

  1. The position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and stooping in the performance of daily activities.
  2. The position also requires grasping, repetitive hand movement, and fine coordination in preparing reports using a computer keyboard.
  3. The position also requires near and far vision for reading and preparing written reports and other required documents.
  4. Acute hearing is also required when providing phone assistance.
  5. The need to lift, drag, push, and pull files, reports and other materials weighing up to 25 pounds is also required.

Washington National Cathedral is an equal opportunity employer and strives to create a more diverse and inclusive atmosphere for all. Applicants will not be discriminated against because of race, color, religion, sex, sexual orientation, gender identity, or national origin.

We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

Washington National Cathedral seeks individuals who are committed to our mission. We appreciate interest from those who will contribute to an atmosphere in which diversity is valued and supported.

To apply, send a cover letter and resume, and please note job code C22-04, [email protected].

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